Free resources
Tools we built so you don't have to.
Practical, K-12-focused guides for school business managers running cleaning vendor evaluations or considering a vendor change. Free to download, free to share within your school. Published by Advanced Building Care because the alternative is the same business managers reinventing the same wheel every 3–5 years.
Top of funnel · early consideration
K-12 Cleaning Vendor Switching Playbook
The 6-month timeline + sequence guide for K-12 business managers
A practical, phase-by-phase playbook for switching commercial cleaning vendors at a K-12 school or charter network. Six months, seven phases, from internal decision through day-30 review.
- Built specifically for K-12 — assumes July–June fiscal year and summer transition windows
- Includes a 10-criteria vendor scorecard you can score every proposal against
- Walks through how to give notice to your current vendor without disrupting service
Active evaluation · RFP-ready
K-12 Cleaning RFP Best Practices Guide
How to write an RFP that gets you comparable, actionable vendor bids
A field guide for school business managers writing a Request for Proposal for commercial cleaning services. Covers the 5 mandatory sections, a 10-criteria scoring methodology, and the 7 most common mistakes that lead to bad vendor selections.
- Forces every vendor to bid against the same structure — no apples-to-oranges proposals
- Includes a per-section question bank — copy-paste into your own RFP
- Companion to the Vendor Switching Playbook — works for K-12 specifically
Why we publish these for free
We'd rather you pick a vendor with eyes open.
Most school business managers procure cleaning once every 3–5 years. By the time you've built the muscle memory, you're not buying again for half a decade.
Bad cleaning-vendor selections cost schools real money — in missed cleans, parent complaints, inspection findings, staff time dealing with vendor escalations, and ultimately another vendor search 18 months later. The cost compounds.
We're confident enough in how we operate that we'd rather hand you a thorough vendor-evaluation framework and let you compare us against everyone else. If we're right for your network, the framework will show it. If we're not, you'll find someone who is — which is a better outcome than either of us pretending otherwise.
The documents are free to download, free to share within your school. Please don't republish them commercially — that's the only restriction.
Ready to talk to us specifically?
Quotes return the same business day. No long-term contract required.
Use the resources above to evaluate any cleaning vendor — including us. When you're ready, the quote form takes a minute.